A Gift to Last:
The Affirmation Collection at the University of Utah
by Hugo Salinas
Affirmation announces the Jay Bell Fund
Through the efforts made by our late friend Jay Bell, Affirmation: Gay and Lesbian Mormons began in 2000 a program to collect and preserve its own history at the archives of the University of Utah. Affirmation chapters and individuals are encouraged to donate their gay/LDS-related papers and thus help preserve our rich history. All questions and donations should be sent to:
J. Willard Marriott Library, 5th Floor
295 S 1500 E, Salt Lake City, UT 84112-0860
(801) 581-8864 or (801) 581-8863
Two Ways to Make the Donation
A donation to the Affirmation collection can be made in one of two ways. First, it can be made directly to the Affirmation: Gay and Lesbian Mormons Collection, Accession Number 1867. Talk with Stan Larson if you wish to protect your identity as a donor.
The second way to make a donation is by starting a collection under your own name. If you describe the collection, or part of it, as relating to Affirmation: Gay and Lesbian Mormons, then the contents can be catalogued as such and the items can be retrieved, even if under a different accession number. This might be a preferred method of making a donation if the collection is large, if it has a particular scope (for instance, not strictly gay Mormon but just gay or just Mormon), or if includes unrelated items that have to do with other areas of your life.
Get Reimbursed for Making a Donation!
You can yourself estimate the value of your collection, and get a tax
deduction of up to (but not including) $5,000 when you file your taxes in the fiscal year after you made the donation. If you believe your collection is worth more than $5,000, it will have to be appraised by an independent appraiser. Contact Stan Larson for details.
If you live far away from Salt Lake City, you could get reimbursed for
the cost of shipping the materials. Before sending the materials, you
need to contact Stan Larson by email or by regular mail and give him
a description of the contents and size of the collection. Stan Larson
will tell you if they are interested in receiving the collection, and
by what method (e.g., UPS, US Mail, etc.). After mailing the materials,
you need to send Stan Larson the original shipping receipt--not a photocopy--to
receive your reimbursement.
What Kinds of Materials Are Included in the Collection?
Organizing Your Papers before Shipping
- Chapter newsletters
- Conference programs
- Flyers and brochures
- CD ROMs
The items will be archived exactly as they are received! Therefore we
ask you to please organize your papers in folders, and label the folders.
Try to include on the labels information that contextualizes the item
or folder and clarifies its relevance for Affirmation. For instance,
"Script for The Edge of Hollywood!" is of little historical
value; it would be much better to label it, "Script for The Edge
of Hollywood! Presented by the Los Angeles Chapter during the national
conference, West Hollywood, California, 8 October 1988."
Photographs: Please write the approximate date, the
names of the people who appear, and a description of the event. Ideally,
write the information on a separate sheet of paper with numbered items
and number the pictures with a soft marker on the back; if you write
descriptions on the back of the picture, make sure that you use a soft
marker to avoid leaving marks on the front of the pictures.
Cassettes, videos, diskettes, and CD ROMs: Please label
the contents. For instance, a diskette could be labeled, "Email Correspondence
between Executive Director and Chapter Directors, March 1994 - July 1996."
If you have in your collection confidential information, such as old members directories or conference attendees directories, do not include them in your donation. Destroy any lists of members that you no longer use; if you are an Affirmation officer and have a list of members that you deem useful to another Affirmation officer, please send it to the Executive Committee. For more information, please review Affirmation's records and confidentiality guidelines.
"Affirmation Archives Now a Reality," Affinity, December 2000,