Last Updated: February 18, 2020
For the purposes of this policy, Affirmation’s representative and data protection officer is Joel McDonald, who serves as our director of operations. They may be contacted at [email protected].
We only collect the information you voluntarily provide to us. For example, we collect some of your information when you fill out a form, make a donation, become a member, or register for an event, or communicate with us via third-party social media sites or communication services or methods. No information collected is part of a statutory or contractual obligation.
Categories of information we collect, purpose, and consequences of the withdrawal of consent or failure to provide information
The information that we collect and store includes information that may be used to identify you. We collect basic contact information, additional contact information, demographic information, financial information, transactional information, and site usage information.
Basic contact information. This includes your name, email address, and zip or postal code. We collect this information for the purposes of generally identifying you, replying to form submissions, connecting you to local regions and chapters, subscribing you to emails, attributing donations made to you, attributing memberships to you, and registering you for events. With the withdrawal of consent or failure to provide this information, you will likely not be able to submit forms on our website, and we will be unable to identify you, reply to form submissions, connect you to local regions and chapters, subscribe you to emails, attribute donations made to you, attribute memberships to you, or register you for events.
Additional contact information. This includes your mailing address and phone number. We collect this information for the purposes of better connecting you with local regions and chapters and communicating with you via postal mail or telephone. In addition, we collect your mailing address for the purpose of preventing unauthorized use of your credit or debit card when making a donation, paying membership dues, or paying event registration fees. With the withdrawal of consent or failure to provide this information, we will be unable to better connect you to local regions and chapters or communicate with you via postal mail or telephone. In addition, with the withdrawal of consent or failure to provide your mailing address at the time of making a donation, paying membership dues, or paying event registration fees, you will be unable to make these transactions.
Demographic information. This includes your birth date, gender, sexual orientation, gender identity, relationship status, whether you are the parent of an LGBTQ child, whether you as an LGBTQ individual have children, and your relationship or level of involvement with the Church of Jesus Christ of Latter-day Saints. We collect this information for the purposes of understanding the constituency we serve and provide targeted communications based on this information. With the withdrawal of consent of failure to provide this information, our ability to understand the constituency we serve is reduced and we will be unable to provide you targeted communications based on this information.
Financial information. This includes your credit or debit card number, the expiration date for your credit or debit card, and the security code for your credit or debit card. The purpose of collecting this information is to process transactions like donations, memberships, and event registrations. With the withdrawal of consent of failure to provide this information, you will be unable to make transactions like donations, memberships, and event registrations.
Transactional information. This includes donations made, memberships established, and events registered for. This information is collected for the purposes of knowing your history of donations, memberships, and events. This information is not provided by you but is collected and attached to your record within our database. With the withdrawal of consent for us to collect this information, we will be unable to view your history of donations, memberships, and events and you will be unable to make transactions like donations, memberships, and event registrations.
Site usage information. This may include your IP address, referring website, web browser, and operating system information. We collect this information for the purposes of understanding your use of our website. With the withdrawal of consent or failure to provide this information, we will be unable to understand your use of our website and you may not be able to submit information using forms on our website.
Prohibited or illegal activities
Should we become aware of potential or in fact prohibited or illegal activities performed or to be performed by you, we may supply any and all of your information to law enforcement authorities. Notwithstanding the above, we may provide any and all of your information to the law enforcement authorities upon request by such authorities.
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyze web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
- Analyze our web traffic using an analytics package.
- Identify if you are signed in to the Website.
- Test content on the Website.
- Store information about your preferences.
- Recognize when you return to the Website.
Overall, cookies help us provide you with a better Website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the Website.
This Website uses Google Analytics to collect information about you and your behaviors. If you would like to opt-out of Google Analytics, please visit https://tools.google.com/dlpage/gaoptout/.
Google Tag Manager
This Website uses Google Tag Manager. This product manages certain tags on the Website by setting cookies that collect data and compiles reports and analytics. Google Tag Manager helps us understand:
- Your usage and viewing of a certain web page;
- When you click on certain buttons;
- The conversion metrics of our advertisements;
- How you scroll or behave on a page.
Google Tag Manager collects cookies and your usage data. Please visit the settings of your browser for cookie preferences.
Use of Google reCAPTCHA
This Website is intended for use by a general audience, which may include children under the age of 13. Should a child under the age of 13 send personal information to us, we will use that information to respond directly to the child to inform them that they cannot use this Website without verified parental consent and remove all of their personal information from our mailing list, website, or working databases.
For the purposes of event registrations, users aged 13 and above may register children under the age of 13 for events; however, only personal information relevant to the children under the age of 13 attending and participating in the event will be saved and will only be used for the purposes of the event for which the children under the age of 13 have been registered.
With whom we share your information
We may share any and all of your information with the following:
Third-party vendors. We may share your information such as your basic contact information, additional contact information, and financial information with fraud prevention parties for the sole purpose of preventing or investigating fraud. We may share your information such as your basic contact information, additional contact information, demographic information, transactional information, and partial financial information with Mailchimp for the purpose of sending you emails, including our e-newsletter, upcoming events, announcements, and opportunities to support our work. We may share your basic contact information, additional contact information, and transactional information contact with Quickbooks to record donations, membership payments, and event registration payments. We may share your information such as basic contact information, additional contact information, demographic information, and transactional information with Salesforce for the purpose of our own record keeping, reporting, and communications. We may share your information such as your basic contact information, additional contact information, and financial information with Stripe for the purpose of processing payments.
Volunteer leaders and event coordinators: We may share your information with volunteer leadership of Affirmation areas, regions, or chapters including basic contact information, additional contact information, demographic information, and transactional information for the purposes of allowing volunteer leaders to organize and communicate within their areas, regions, or chapters. We may share your information with event coordinators, including your name, email, registration status, attendance status, and other information required for the purpose of organizing and coordinating the event.
Parties that need to operate the website. We may share your information with parties that need to operate the website for the purposes of fixing bugs, implementing new features and improvements and for cybersecurity purposes.
Advertising companies. We may share your information such as your basic contact information, additional contact information, and demographic information with advertising companies and services, including Facebook, Twitter, and Google, to allow such companies to advertise Affirmation and our announcements and events to you. We do not sell your information to advertising companies.
Other than as set out above, you will be notified when personal information about you will be shared with third parties, and you will have an opportunity to choose not to have us share such information.
Sale of your personal information
We do not sell your personal information to anyone.
We retain basic contact information, additional contact information, demographic information, transactional information, and site usage information indefinitely for the purposes of ongoing communications and reporting unless you request that your personal information be deleted. Upon such a request, your personal information will be deleted or otherwise anonymized from or within our mailing list, working databases, and website. You may request to have your personal information deleted by emailing us at [email protected].
We do not retain complete financial information on our website or working database. This information is securely stored by Stripe, our third-party payment processor.
We use the information that you have provided to us for direct marketing purposes. Direct marketing is the act of selling products or services directly to individuals. You may, at any time, update your contact preference in links provided in emails from us or request that we cease to use your information for direct marketing purposes by emailing us at [email protected].
This Website may contain hyperlinks to websites operated by parties other than us. Such hyperlinks are provided for your reference only. We do not control such websites and are not responsible for their contents or the privacy or other practices of such websites. It is up to you to read and fully understand their Privacy Policies. Our inclusion of hyperlinks to such websites does not imply any endorsement of the material on such websites or any association with their operators.
Do not track signals
Do Not Track is a preference you can set in your web browser to inform websites that you do not want to be tracked. We do not support Do Not Track (“DNT”). You can enable or disable Do Not Track by visiting the Preferences or Settings page of your web browser.
Opting out of us collecting personal information
You may opt-out of us collecting your personal information at any time by clicking the “Update Subscription Settings or Unsubscribe” link at the bottom of any email newsletters and updating your preferences to include your request to have your information deleted or by contacting us at [email protected].
You have the following rights and may exercise them at any time by emailing us at [email protected]. Please note that we may ask you to verify your identity before we can exercise any of these rights.
- The right to access your information. You have a right to access any information that we may have collected on you. You can request copies of information that we have on you in a structured, commonly used, machine-readable format;
- Information transmission. You have the right to ask us to transmit your personal information that we have collected on you, to another provider (where technically feasible);
- Rectification of information. You have the right to request that we amend any of the information that we have collected on you;
- You have a right to withdraw your consent to the processing of your data;
- You have a right to request that we restrict the processing of your data;
- You have the right to request that we delete all or some of the personal information that we have collected on you. A request to have all of your personal information will result in your information being deleted or otherwise anonymized in our mailing lists, working database, and website.
- You have the right to lodge a complaint regarding our collection, sharing, and processing of data with competent authorities in the proper jurisdiction. If you are a resident of the United Kingdom, you can lodge a complaint with the Information Commissioners’ Office or any other competent authority in your area.
- You have the right to equal service from Affirmation without regard to your exercise of these rights
Location of data processing
All data processing activities undertaken by us take place in the United States.